Google Storage and Retention

Traditionally, Google has offered unlimited storage for Google Workspace services at no cost to qualifying educational institutions. Google announced a new storage policy ending free unlimited storage for the academic community effective July 1, 2022. In 2020, VCU purchased Google's enterprise licensing. While this purchase was done to provide additional features and security features, these licenses also provide additional storage for our user community. Because of this purchase, VCU has received an extension until May 2024, which allows ample time to assess and develop solutions that meet VCU’s academic, research, and administrative storage needs.

Our goal is to maintain service quality, minimize disruption, and contain costs while addressing immediate needs and planning for the future. This may involve considering additional storage opportunities or other adjustments to accommodate this change.

Our Timeline

  • Spring - Fall 2022: Begin planning for the May 2024 date, including analyzing current storage usage and consulting with Google and peer institutions. Meeting with University community partners to establish the best path forward.
  • Spring 2023: Announcement of finalized plan and kickoff of university-wide communication campaign
  • Summer 2023 - January 2024: Implementation of plan
  • February 2024 - April 2024: Fine-tuning and closeout

Frequently Asked Questions

Below are answers to better explain this change and steps our user community at VCU can take to prepare. We will continue to add information as it becomes available during this project. Please check back often.