IMAP Access

Some users prefer to use their University Gmail through a client like Microsoft Outlook, Mozilla Thunderbird, Apple Mail, etc. With Google Workspace, the preferred method for accessing your email is from a web browser like Google Chrome. If you prefer to use a client, IMAP with OAuth is available for Google. IMAP access will enable automatically the first time you sign in to your VCU Google Workspace account. (IMAP is not available for users in clinical departments, Technology Services, and Public Safety And Security)


Client Settings:

Many clients now allow "IMAP with OAuth" which provides a more secure connection than IMAP alone.

NOTE: Starting June 15, 2020, it will not be possible to create any new IMAP-only or other Less Secure Apps connections. On February 1, 2021, all existing IMAP-only and other Less Secure Apps connections will be turned off. 

Click on the links below for how to migrate to an IMAP with OAuth connection for your preferred client.

Configuration instructions for Thunderbird

Configuration instructions for Outlook

Configuration instructions for Apple Mail


General configuration settings and steps for all other mail applications:

  1. Remove the existing IMAP-only account.
  2. Add account as a "Google" account.
  3. Use the following configuration settings (if prompted):
    • Name: Full name or VCU email address
    • Username (both incoming and outgoing servers):
    • Password: eID password
    • Incoming settings:
      • IMAP server:
      • Port: 993
      • Security type: SSL/TLS (always)
    • Outgoing settings:
      • SMTP server:
      • Port: 465
      • Security type: SSL/TLS (always)
  4. When prompted with Google sign-in, use your VCU email address,, then select "Next"
  5. When prompted with the Central Authentication Service, enter your eID and password and select "Login"
  6. Review the permissions being given to the application and select "Allow"