Collaboration Services

Technology Services

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Shared Drive

Shared Drives are available upon request for users in the VCU Faculty/Staff domain.  A Shared Drive can be used for projects, committees, departments, or other team-related purposes.

Files in a shared drive belong to the team instead of an individual. Even if members of the team leave, the files stay where they are so your team can continue to share information and get work done.

How Do I...

Shared Drive FAQs

Who should be the “Primary” manager?

Whoever will be moving data from Drive to a Shared Drive. The primary manager will be granted special migration permissions for a two-week period. Then they will have the same access as other managers.

Who owns the files in a Shared Drive?

Shared Drive is owned by the domain (VCU) rather than an individual.

Can a file be shared with users not in the Shared Drive?

Yes, the file-sharing permission is still available and does not change if a file is moved into a Shared Drive.

Can students and users outside of the VCU domain be in a Shared Drive?

Yes. They can’t be a full manager but can be a content manager.

What types of data can be stored in a Shared Drive?

Please visit the VCU DMS (Data Management System) website.

How is a Shared Drive named?

VCU Shared Drives follow a standard naming convention.  Each Shared Drive will start with the "Banner Department Code" - "Department Name" - then a project/suggested name. An example is “TS-Collaboration Services-Projects”

How do I request a Shared Drive?

  1. Visit itsupport.vcu.edu, click “Click to log in,” then sign in with your eID and password.
  2. Click “New IT Support Ticket”
  3. In the Search Box in the top right corner, search “Request Shared Drive” and click the result that appears
  4. Enter your alternate phone number and/or email address and complete all of the required fields. 
    • If you are a student requesting a shared drive, remember to also complete the “eID or email of the Department/Project Head or Faculty Sponsor” field.
  5. Click “Submit” to submit the ticket. 

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